CUDDESDON AND DENTON PARISH COUNCIL MEETING
30th June 2009 at 7.30pm in the Village Hall
Present: Martyn Percy (Chairman) MP
Kathy Hawley KH
Nick King NK
Lynda Ware LW
Mike Mount (Clerk) MM
Apologies: David Keene (Vice Chairman) DK
Cyril Sellar CS
Katrina Sheldon KS
Elizabeth Gillespie (SODC) EG
David Turner (OCC) DT
54 MINUTES OF LAST MEETING
The minutes of the last meeting were approved, with a minor modification confirming that those living near a planning application would continue to be consulted.
55 DECLARATIONS OF INTEREST
There were no declarations of interest.
56 MATTERS ARISING
56.1 Planning
• There was dissatisfaction at the responses from OCC and SODC to questions about their planning procedures. It was agreed that EG and DT would be consulted about this when they next attended a meeting. Also NK would investigate further with his council contacts involved with the Parish Plan. Action: NK
• It was agreed that the Parish Council’s planning practice (consulting applicant and near neighbours) should be put on the web site. Action: MM
56.2 Cuddesdon Green
• OCC had written saying that they could not be of any more help than SODC had been in proposing changes to The Green. John Paxton had been asked his view but was loathe to get involved.
• It was agreed that it might be necessary to execute the project piecemeal. NK thought that a way forward might be to involve the conservation group which had arisen through the Parish Plan. It was also felt important that something was done this year.
56.3 Trees
It was agreed that a tree should be planted in the autumn where the felled tree had been in Denton. The price of removing the stump was needed. Action: MM
56.4 Basketball Fund
NK had taken over management of the project.
56.5 Road Markings
It had been agreed with OCC that “slow” markings would be put on the road at the Wheatley Road corner near Church Road, with chevron corner signs. A 30mph sign would be put in the road on the way into the village from Wheatley, with zig zag white markings on the side.
56.6 Sewage Smell
Mr O’Shea had written to advise that the drains were being rectified during July.
56.7 Youth Club
MP had arranged a meeting with Fusion to discuss supervision for the Youth Club.
Action: MP
56.8 High Street Verge
MM agreed to write to OCC advising them of the proposal. Action: MM
57 DISTRICT COUNCIL
• EG had sent a report confirming that SODC were going to judicial review over the proposed development south of Grenoble Road. Also, after four days of the new waste service, the operator was very pleased with how things were going.
• It was agreed that EG should be advised that the refuse collection seemed to be working well. Action: MM
58 PLANNING ISSUES
SODC had approved the latest application for an extension at 44 High Street (P09/W0331)
59 FINANCE
59.1 Payments
Arrow accounting Internal audit £92.00
Positive tree care Tree felling and pruning £650.00
Associated surfaces Repair of play surface £672.75
Berinsfield Grass cutting May £386.57
HMRC Clerk’s PAYE £82.32
M Mount Clerk’s salary £182.33
M Mount Travel expenses to internal auditor £32.00
59.2 Internal Audit
The internal audit had been completed. The internal auditor’s comments were:
• The bank interest had not been shown as a separate figure.
• Declarations of interest should appear on every agenda.
• All agendas should be signed and dated by the Clerk.
• The clerk’s salary should be discussed and approved annually.
• An explanation of variances was required.
• That discretionary expenditure such as churchyard upkeep and donations to the Village Hall should appear as section 137 payments.
59.3 Variances
A document showing last year’s variances was presented and accepted.
59.4 Clerk’s Contract
A revised contract was presented. It was agreed that the Clerk’s salary should be shown as spinal column point 20.
60 CHAIRMAN’S REPORT
In his capacity as College Principal, MP advised that development of the plans for the new buildings at the college were progressing. There was some discussion about the entry contractors would use to enter the site and it was felt that most likely this would be from College Field.
61 CLERK’S BUSINESS
OCC had a community Support Fund offering grants for local organisations. KH felt it might be appropriate to help fund the coffee mornings which were being organised.
62 GARSINGTON SCHOOL GOVERNORS’ REPRESENTATIVE
NK agreed to continue in the role for another four years.
63 ANY OTHER BUSINESS
Concern was expressed about DK’s recent accident. It was agreed that the Parish Councillors would club together to buy him a gift.
It was agreed not to have a meeting in August unless some important matters arose.
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