CUDDESDON AND DENTON PARISH COUNCIL MEETING
1st September 2009 at 7.30pm in the Village Hall
Present: Martyn Percy (Chairman) MP
Nick King NK
Cyril Sellar CS
Katrina Sheldon KS
Lynda Ware LW
Mike Mount (Clerk) MM
David Turner (OCC) DT
Apologies: Kathy Hawley KH
David Keene (Vice Chairman) DK
Elizabeth Gillespie (SODC) EG
64 DECLARATIONS OF INTEREST
There were no declarations of interest.
65 PUBLIC COMMENTS
MP stated that a decision on the preferred chapel design for the development at Ripon College was imminent.
66 MINUTES OF LAST MEETING
The minutes of the last meeting were approved with the modification that NK will be the Garsington school governors’ representative for the next four years.
67 MATTERS ARISING
67.1 Planning
NK suggested that a comment was added to the web site stating that the Parish Council’s opinion on planning applications was only advisory. Action: MM
67.2 Trees
MM had not been able to contact Chris Gamblin to ask about removal of the stump in Denton. Action: MM
67.3 Basketball Surface
MP agreed to ask Ken at the College if he would quote for preparation of the surface.
Action: MP
67.4 Sewage Smell
Mr O’Shea had written to advise that the drains had been rectified.
67.5 Youth Club
• Fusion had not been able to offer to provide supervision for the Youth Club. MP would investigate further. Action: MP
• It was agreed that a representative from the Youth Club should be invited to the next meeting. Action: MM
67.6 High Street Verge
OCC had not yet responded concerning the proposed changes to the verge.
67.7 Clerk’s Contract
The amended contract was agreed and signed.
68 COUNTY COUNCIL REPORT (DT)
DT was concerned that no one from the Highways Department was able to attend a meeting to discuss how their planning application recommendations were made. He would suggest that a highways representative should attend one of the planning training sessions.
DT had attended a meeting of the Countryside Services Department, local landowner’s agent and Ramblers Association, where agreement had been reached about the position of a footbridge across the River Thame at Chippinghurst. MP proposed that there should be a meeting of all the parties and the Parish Councils of Little Milton and Cuddesdon and Denton during October to discuss this.
69 PLANNING ISSUES
The Parish Council view was that the application for industrial use of a barn at Upperfield Farm (P09/W0617/RET) should be opposed. OCC’s Highways Department was also opposed to the application.
The Parish Council was eager to know if SODC’s decision would be made by the planning committee or under delegated powers. Action: MM to investigate
70 FINANCE
70.1 Payments
Village Hall Parish Plan meeting £18.75
Berinsfield Grass cutting June £386.57
Berinsfield Grass cutting July £386.57
SODC Dog bin emptying £22.18
BDO Stoy Hayward External audit £155.25
Playsafety RoSPA inspection £75.90
70.2 Bank Balances at 30th June
Current account: £9524.89
Deposit account: £2704.36
70.3 VAT
A VAT refund request had been sent for the period January to June 2009.
70.4 Budget
A revised annual budget was presented. The only significant change was an increase in the cost of grass cutting, because the cutting was being done once every four weeks rather than once a month.
71 PARISH COUNCILLORS REPORTS
LW: The recycle bins do not appear to be large enough. Rubbish is spread around particularly when it is windy. It was agreed that this should be discussed with EG at the next meeting and a note should be put in the Newsletter asking those with space in their bins to share.
Action: MM
NK: A fridge on the way to the mill and rubbish at Coombe Wood needed removing.
Action: MM
Berinsfield should be complimented on the appearance of the Recreation Ground, which had been commented on by villagers. Action: MM
72 CLERK’S BUSINESS
The Clerk had received:
• OCC’s Countryside Service Annual Report
• ORCC’s housing needs survey for Cuddesdon and Denton.
• The RoSPA play area report, which was nearly the same as last year’s.
73 FIREWORKS
It was agreed that bonfire night would be on 7th November, with arrangements similar to last year.
74 PARISH PLAN
NK presented a Parish Plan document, which it was agreed to support in principle.
The Parish Council also agreed:
• To contact Magdalen college to ask for an update on the Dove House Development.
Action: MM
• To supply copies of the housing needs survey to Magdalen College and SODC and ask them to take account of its conclusions in the Dove House development.
Action: MM
• To support production of a village design statement by the Parish Plan Steering Committee
• To set up a committee to investigate options for a multi play surface on the Recreation Ground.
• To support the setting up of a conservation group.
• To develop a village emergency plan.
• To discuss a project timetable at the next meeting
75 BUS SHELTER
Ken Montgomery had written asking whether there could be a bus shelter in the High Street. It was felt this was not appropriate, particularly since the Parish Plan survey had shown no wish for one. Action: MM to write to Ken Montgomery
76 ANY OTHER BUSINESS
MM asked for next month’s meeting to be delayed to 13th October.
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