Present: Martyn Percy (Chairman) MP
Kathy Hawley KH
Nick King NK
Cyril Sellar CS
Katrina Sheldon KS
Lynda Ware LW
Elizabeth Gillespie (SODC) EG
David Turner (OCC) DT
Mike Mount (Clerk) MM
Apologies: David Keene (Vice Chairman) DK
88 DECLARATIONS OF INTEREST
CS declared an interest in Brook Cottage and Hamlet.
89 PUBLIC COMMENTS
Sue Thomson asked for renegotiation of the cost previously given for the easement to Brook Cottage and the Parish Council agreed to investigate this. Action: MM
Aubrey Reed asked for some pruning to be done to the tree interfering with the telephone wires at the top of Denton Hill, to the bushes growing through the fence from the Recreation Ground at the High Street, and to the growth at the base of the trees on the High Street.
90 MINUTES OF LAST MEETING
The minutes of the last meeting were approved with two minor changes.
91 MATTERS ARISING
91.1 Denton Tree Replacement
The favoured replacement tree was an Alder and KS was investigating obtaining one.
Action: KS
91.2 Basketball Surface
• SODC had advised that the grant would be paid as long as the project was completed by 7th August 2010.
• Paul Sellar’s price appeared to be the best and NK would obtained a written quote from him.
Action: NK
• It was agreed that the surface would be edged with wood.
• John Paxton had advised that the Sports Fund trustees would be willing to donate £100.
• MP thought it likely that Ripon College would make up any financial shortfall.
91.3 Dove House Development
Phil Brown of Savills had advised that the development had changed in that two of the houses would be replaced by two affordable flats and an affordable house. There was to be a new planning application, which might be submitted by the end of November. Mr Brown had said that he would like to present the plans to the Parish Council.
91.4 Dog Bin
It was agreed to buy a dog bin for the path near Parkside at a cost of just over £100.
Action: MM
91.5 Litter Bin
NK had located the litter bin, which needed a concrete base. It would be installed next to the bench at the play area. Action: NK
91.6 Painting The Bus Shelter
NK agreed to do this. Action: NK
91.7 Matting at the Swings
NK advised that the matting might be able to be stuck down with Mastik
Action: NK to investigate
91.8 Christmas Tree
• Since Paul Sellar had quoted £1200 for installing a cable from the distribution box to the permanent tree, it was agreed that a temporary tree would be bought this year.
Action: KH
• MM agreed to obtain white lights for the tree. Action: MM
91.9 Christmas Carols
• KS would advise the date of the carols at the Christmas Tree. Action: KS
• KH agreed to provide the mulled wine. Action: KH
• MM would ask Jean Gardner to supervise the mince pies. Action: MM
92 DISTRICT COUNCIL REPORT
EG advised that there had been no challenges to the judicial review and so the Grenoble Road development had been halted, with other sites being investigated.
There had been considerable discussion in Horspath about the proposed siting of a wind turbine. Tests of the wind levels were going to be made.
93 COUNTY COUNCIL REPORT
DT was interested to know if there had been any comments about the change of stopping place for the rural buses in the centre of Oxford.
The Chippinghurst bridge meeting had been delayed because the Open Spaces Society had asked if the crossing could be at the junction of the footpaths. This would be further south than previously proposed and mean a longer bridge would be needed. It was now proposed to hold the meeting with the interested Parish Councils during the week of 30th November. Two sources of funding for the bridge had been identified.
94 PLANNING ISSUES
94.1 Industrial use of a barn at Upperfield Farm (P09/W0617/RET)
The applicant had agreed to cease using the barn for industrial use by 30th April 2010.
94.2 Garage at 23 High Street
SODC had decided that the garage had been substantially commenced before 1st October 2008, and so it did not require a planning application because it conformed with the rules for exemption at that time. The Parish Council agreed to take no further action.
95 FINANCE
95.1 Payments
Paul Sellar Felling of two Leylandii £50.00
95.2 Budget
A revised budget was presented. The only significant changes were an extra £100 in donations for the churchyard upkeep, and the addition of £50 in tree maintenance for felling the Leylandii.
96 PARISH COUNCILLORS REPORTS
NK: Carole Jordan had asked about the noise expected from use of the basketball surface, and that newts would be imperilled if any tidying was done to the Brook.
KS: There had been a complaint about litter bins not being emptied. Action: MM to check
CS: NK agreed to investigate inclusion of an invalid path onto the Recreation Ground when the basketball surface was installed, although it should be regarded as a separate project.
97 CLERK’S BUSINESS
SODC had sent a replacement tree preservation order, relating to trees at Cuddesdon House.
98 PARISH PLAN
There was considerable discussion about the use of the data in the Parish Plan. It was agreed that the statistical conclusions drawn from the data were not valid but that the data itself was useful particularly for the district and county councils. NK agreed to work with the Parish Plan Steering Group to produce a revised draft with a much reduced reliance on the statistics.
Action: NK
99 PARISH COUNCIL PROCEDURES
It was agreed that e-mail was useful for administrative decisions. It would not be used for substantive discussions. Any decision by e-mail should be recorded in the minutes of the subsequent meeting.
Members were asked to respect quorate decisions of the Council and to bring any concerns back to a subsequent meeting.
100 PERFORMANCE REVIEW
NK expressed his concern at the delays in implementing many of the actions agreed by the Parish Council. He asked for a list of incomplete actions since the start of this Parish Council, which could then be used as a standing item at every meeting.
Action: MM
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