1st December 2009 at 7.30pm in the Village Hall
Present: Martyn Percy (Chairman) MP
Kathy Hawley KH
Nick King NK
Cyril Sellar CS
Katrina Sheldon KS
Lynda Ware LW
Mike Mount (Clerk) MM
Apologies: David Keene (Vice Chairman) DK
Elizabeth Gillespie (SODC) EG
David Turner (OCC) DT
101 DOVEHOUSE DEVELOPMENT
Arron Twamley from Savills attended the meeting to explain the proposed development at Dovehouse Farm for housing and offices. Various questions were raised, particularly concerning the number of affordable housing units, who they would be allocated to, and what opportunity there was for other work to be done under section 106 (planning gain). Arron Twamley recommended that these questions were directed to the planning officer.
Action: MM
102 PUBLIC COMMENTS
CS, who had declared an interest in Brook Cottage, was concerned that NALC had not been fully informed about the easement when the Parish Council had sought legal advice concerning the stance it should take. MP and MM agreed to discuss this further with Sue Thomson after the meeting. Action: MP, MM
103 MINUTES OF LAST MEETING
It was agreed to replace minutes 98, 99 and 100 of the previous meeting with revised wording proposed by NK, as follows:
98 PARISH PLAN
There was considerable discussion about the use of the data in the Parish Plan. It was agreed that the statistical conclusions drawn from the data were not valid but that the data itself was useful particularly for the district and county councils. NK agreed to work with the Parish Plan Steering Group to produce a revised draft with a much reduced reliance on the statistics. Action: NK
99 PARISH COUNCIL PROCEDURES
• It was agreed that e-mail was useful for administrative decisions. It would not be used for substantive discussions. Any decision by e-mail should be recorded in the minutes of the subsequent meeting.
• Members were asked to respect quorate decisions of the Council and to bring any concerns back to a subsequent meeting.
100 PERFORMANCE REVIEW
NK expressed his concern at the delays in implementing many of the actions agreed by the Parish Council. He asked for a list of incomplete actions since the start of this Parish Council, which could then be used as a standing item at every meeting.
Action: MM
104 MATTERS ARISING
104.1 Brook Cottage Easement
MM had checked the correspondence which there had been with NALC. From this, it was concluded that negotiation of the valuation was not permitted.
104.2 Tree Pruning
• The shoots growing at the base of the trees in the High Street had been removed and the bushes growing through the fence from the Recreation Ground had been cut back.
• BT had advised that it was not their responsibility to rectify the tree interfering with the telephone cables at the top of Denton Hill. It was agreed to find a local contractor to prune the tree. Action: MM
• It was agreed that pruning the trees blocking the view from the High Street to the Church would be investigated during the Cuddesdon Green refurbishment.
104.3 Denton Tree Replacement
KS had obtained the tree and would plant it when its location had been agreed.
Action: KS
104.4 Basketball Surface
Another contractor had been identified, and he would be asked to quote for the surface.
Action: NK
104.5 Dog Bin
The dog bin had been installed.
104.6 Litter Bin
The litter bin would be installed when the weather improved. Action: NK
104.7 Painting The Bus Shelter
The bus shelter would be painted when the weather improved. Action: NK
104.8 Matting at the Swings
The matting would be rectified when the weather improved. Action: NK
104.9 Christmas Tree
MM had bought the lights. KH would endeavour to locate a tree, which would be erected on 12th December. Action: KH
104.10 Chippinghurst Bridge
DT had called a meeting of the interested parish councils for 2nd December, which CS and KS would attend. DT had requested that the Open Spaces Society was written to after this meeting asking for their cooperation, and it was agreed to do this.
104.11 Incomplete Actions
The list of incomplete actions was presented. NK wanted to make some additions to the list, and to include a column describing their resolution. Action: NK
105 PLANNING ISSUES
Will Pascall had written to say that building of the extension at 44 High Street would start on 2nd December.
106 FINANCE
106.1 Payments
MM Christmas Tree lights £155.74
MM Fireworks prizes and squash £10.24
Berinsfield October grass cutting £262.94
Oxford Rocket Shop Fireworks (Section 137) £600.00
Earth Anchor Dog bin £117.02
106.2 Receipts
Firework tickets £491.00
106.3 Fireworks
The financial summary for the fireworks was:
Payments:
Fireworks (without VAT): £521.74
Prizes and squash: £10.74Payments:
Receipts: Tickets £491.00
Net loss: £40.98
106.4 Precept
It was agreed that the precept should remain at £6,500 for the coming year.
107 PARISH COUNCILLORS’ REPORTS
LW: There was irritation that traffic cannot pass the school bus when it stops in the High Street.
Would it be possible to have a 50mph speed limit between Coombe Wood and Cuddesdon? Action: MM
NK: The litter pick was a great success.
108 MEETING DATES IN 2010
It was agreed that the meetings in 2010 would be on the first Tuesday of each month except for the following (all on Tuesday):
19th March
13th April (including the Annual Parish Meeting)
13th July
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