12th January 2010 at 7.30pm in the Village Hall
Present: Martyn Percy (Chairman) MP
Kathy Hawley KH
Katrina Sheldon KS
Lynda Ware LW
Mike Mount (Clerk) MM
Apologies: David Keene (Vice Chairman) DK
Nick King NK
Cyril Sellar CS
Elizabeth Gillespie (SODC) EG
David Turner (OCC) DT
1 MINUTES OF LAST MEETING
The minutes of the previous meeting were approved.
2 MATTERS ARISING
2.1 Dovehouse Development
• The planning officer had advised that:
o Planning policy was that 40% of a development should be affordable housing.
o Additional work funded under section 106 does not usually apply for a development of less than ten dwellings.
o A new development would not normally be allowed in Cuddesdon because it is regarded as an unsustainable location. Dovehouse is an exception because of the listed buildings.
o The outcome of the planning consideration is not a foregone conclusion.
• SODC’s affordable housing officer had advised that the affordable dwellings would initially be offered to people with local parish connections.
• It was agreed that a special meeting would be held to discuss the planning application if timing did not allow it to be discussed at a Parish Council meeting.
• KH asked for the definition of affordable housing. Action: MM to investigate
2.2 Brook Cottage Easement
After December’s meeting, MP and MM had confirmed with Sue Thomson that the advice that OALC had given was that there was no scope for negotiation of the price for the easement. MM had given Sue Thomson copies of the correspondence with OALC relating to the easement, so she could check that the case had been fairly presented. She had made no response about this correspondence.
2.3 Tree Pruning
Chris Gamblin had agreed to prune the tree interfering with the telephone cables at the top of Denton Hill for £70.
2.4 Denton Tree Replacement
It was agreed that the tree would be planted on Sunday 28th March by Aubrey Reid, and that the Parish Councillors would attend.
2.5 Basketball Surface
Ian Wales had agreed to quote for the surface. Action: NK
2.6 Christmas Tree
• It was agreed that the lights were an improvement compared to last year, but that there should have been more of them, and that the tree should be slightly smaller.
• No one had been specifically allocated to distribute the mince pies and mulled wine. It was agreed that this would be done next year.
• It was also agreed to thank Jean Gardner for her management of the mulled wine and mince pies. Action: MM
2.7 Chippinghurst Bridge
CS and KS had attended the meeting where DT had presented the current situation to the local parish councils. The Open Spaces Society had made an application for there to be a right of way at the stepping stones and there would need to be an independent application for each of the footpath changes. The whole procedure was likely to take about three years.
2.8 Incomplete Actions
The revised list of incomplete actions had been circulated. Some villagers had suggested to LW that there was no need for an emergency plan. She would discuss this with NK.
Action: LW
2.9 50mph Speed Limit
OCC had advised that the road to Coombe Wood did not satisfy any of the criteria required for there to be a 50mph limit.
3 FINANCE
3.1 Payments
KH Christmas Tree and mulled wine (section 137) £100.76
Easykey Website cost for 2010 £368.00
M Mount Pay £182.33
HMRC PAYE £182.32
3.2 VAT
A VAT reclaim for £362.87 had been made for the period July to December 2009.
3.3 Bank Balance
The bank balance at 31st December 2009 was:
Current account: £7,307.75
Deposit account £2,705.04
Total £10,012.79
4 PARISH COUNCILLORS’ REPORTS
LW asked how the priority for gritting roads was determined. It was suggested that there might be a map or list of designated roads. Action: MM to investigate
KS asked that people be encouraged to use the dog bins. It was agreed to put a note in the Newsletter. Action: MM
KS asked for a permanent repair of the lane to Brookside. Action: MM to investigate
5 CLERK’S BUSINESS
Berinsfield had asked for a 2.5% increase in the grass cutting charge for 2010. It was agreed to accept this.
6 HEDGE TRIMMING
It was agreed that CS should arrange for the hedge trimming as in previous years.
7 MOLE ERADICATION
It was agreed that a pest controller should be asked to remove the moles from the Recreation Ground. Action: MM
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